{"id":16800,"date":"2023-12-07T18:06:25","date_gmt":"2023-12-07T17:06:25","guid":{"rendered":"https:\/\/www.sqorus.com\/?p=16800"},"modified":"2024-08-20T15:42:07","modified_gmt":"2024-08-20T13:42:07","slug":"different-actors-electronic-invoicing-reform","status":"publish","type":"post","link":"https:\/\/www.sqorus.com\/en\/different-actors-electronic-invoicing-reform\/","title":{"rendered":"The different actors of the electronic invoicing reform"},"content":{"rendered":"

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The reform of electronic invoicing<\/strong>, which requires companies to exchange invoices electronically, has seen the emergence of several types of player.<\/p>\n

In this article, discover the different actors<\/strong> who will accompany the transition to e-invoicing reform and the key steps to prepare your company for the transition.<\/p>\n

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Between 2 and 2.5 billion invoices are exchanged each year in France. Electronic invoicing<\/strong>, also known as e-Invoice<\/strong> or e-Facture<\/strong>, is still too often seen as a simple paper invoice in image or PDF format.<\/p>\n

Now, the French Finance Act has clarified its application framework, including the European standard EN16931, defining the semantic data model expected for an electronic invoice.<\/p>\n

From 2024 onwards, only structured formats will be accepted, and PDF alone will gradually no longer be permitted.<\/p>\n

With the reform, new solutions (PPF, PDP, OD) will be integrated into companies’ application ecosystems to cover theire-billing<\/strong> flows.<\/p>\n

This being the case, new questions are emerging: Who are the new actors who will accompany the reform’s passage? How do you choose which of the various architectures is best suited to your business context? Quelles sont les \u00e9tapes cl\u00e9s pour r\u00e9ussir sa transition vers ces nouveaux outils d’e-facturation<\/strong> ?<\/p>\n

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The Y-Scheme and the new reform players<\/h2>\n

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To implement the new law on electronic invoicing<\/strong>, the tax authorities have modeled the incoming and outgoing invoice flows<\/strong> between buyers and suppliers in a “Y” diagram, using new tools.<\/p>\n

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The Public Billing Portal<\/h3>\n

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The “Portail Public de Facturation” (PPF) is a trusted public third party operating as a free service to centralize transactional and referential invoicing data for the tax authorities. In addition to this service, the PPF will take charge of the directory allowing, among other things, the registration of the various companies and their dematerialization platform(s).<\/p>\n

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The Partner Dematerialization Platform<\/h3>\n

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A Partner Dematerialization Platform (PDP) is a private trustworthy third party offering mainly dematerialization services for incoming and outgoing invoicing flows. Its services will include complete management of P2P (Procure-to-Pay) and O2C (Order-to-Cash) flows. Les entreprises priv\u00e9es, optant pour une solution PDP, seront autoris\u00e9es \u00e0 \u00e9changer directement des flux de donn\u00e9es de facturation<\/strong> entre elles. Vendors are required to be state-approved for their PDP solution. To date, no PDP has yet been recognized, with the official list scheduled for the first half of 2024.<\/p>\n

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A dematerialization provider or operator<\/h3>\n

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A Dematerialization Provider or Operator “DPO” is also a private trusted third party that can offer the same type of services as a PDP. On the other hand, a company using an OD cannot directly exchange billing data<\/strong> with another company, but can exchange flows via the PPF. The DO is not required to obtain state certification to operate.<\/p>\n

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With the introduction of the new law on electronic invoicing, many questions are raised about the application of e-invoicing and e-reporting. In our previous article, discover the to help your company prepare for the challenges of these new regulations.<\/a><\/strong>.<\/em><\/p>\n

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Functional contributions of the new solutions<\/h2>\n

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Bien que les apports attendus par une solution puissent diff\u00e9rencier d\u2019une entreprise \u00e0 une autre, nous vous proposons une liste non exhaustive de fonctionnalit\u00e9s potentielles, pouvant orienter le choix d\u2019une solution d\u2019e-facturation<\/strong>.<\/p>\n

[\/et_pb_text][et_pb_code _builder_version=”4.20.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t
<\/td>PPF<\/th>PDP<\/th>OD<\/th>\n<\/tr>\n<\/thead>\n
Principaux apports<\/td><\/td><\/td><\/td>\n<\/tr>\n
R\u00e9ception de factures directement du fournisseur via PDP<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Consultation annuaire pour v\u00e9rification du tiers (client, fournisseur)<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Mise \u00e0 jour de l\u2019annuaire<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Extraction des donn\u00e9es \u00e0 destination de la DGFIP<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div>
\nProscrit<\/td>\n<\/tr>\n
Certifications ISO\/IEC\/27001 et SecNumCloud<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Prise en charge du format Facture X, UBL (Universal Business Language), CII (Electronic Data Interchange)<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Prise en charge de la facturation en masse<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Edition des e-Reportings (B2C, B2B et B2G internationaux \/ B2C France,\u2026) en conformit\u00e9 avec la norme<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Conversion du format d\u2019une facture \u00e9dit\u00e9e par un fournisseur ; en assurant l\u2019int\u00e9grit\u00e9, l\u2019authenticit\u00e9 et l\u2019exhaustivit\u00e9 des donn\u00e9es<\/td>
X<\/div>
\nLimit\u00e9<\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Authentification : niveau de s\u00e9curit\u00e9 fort<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Int\u00e9gration syst\u00e8me de signature \u00e9lectronique<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Int\u00e9gration avec principaux ERP du march\u00e9 (On-premise, SaaS, PaaS, IaaS)<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
Autres services : Couvertures des cycles achats et ventes de bout en bout, Authentification SSO, Workflows d\u2019approbation, Espaces collaboratifs , Dashboards avec KPI\u2019s personnalisables, Moteur \u00e0 base d\u2019IA<\/td>
X<\/div><\/td>
X<\/div><\/td>
X<\/div><\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n[\/et_pb_code][et_pb_text _builder_version=”4.20.4″ global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
L\u00e9gende <\/strong>: Standard :X – Possible : <\/div>\n
X – Non concern\u00e9 : <\/div>\n
X<\/div>\n

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Depending on their needs and the level of maturity of their application and functional ecosystems, companies will have more or less strong expectations from the various players. The cost of implementing the solution is not likely to be the only criterion for choosing a solution. <\/p>\n

Indeed, since all solutions operate in SaaS with the provision of services, their choice will then have to consider the expected levels of depth and performance of the developed functionalities, as well as the “hidden” costs (licenses, maintenance, training, archiving, storage, etc.) inherent to this type of solution.<\/p>\n

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Prepare for the shift to these new tools<\/h2>\n

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Since the 90’s, digitization and associated technologies have revolutionized the economic world by offering a new paradigm on document management for both companies and individuals. What’s more, the advent <\/strong>of e-commerce has made it inevitable for companies to move towards paperless invoicing.<\/p>\n

The reform only regulated an already well-established practice, allowing, among other things, better traceability and authentication of economic transactions<\/strong>. However, there are still heterogeneous levels of maturity,<\/strong> irrespective of company size, in order to align processes and information systems with the challenges of the reform.<\/p>\n

Therefore, the preparation of the choice of its solution(s) appears clearly as one of the keystones necessary to the success of its transition to the reform for companies.<\/p>\n

Analyzing existing systems is a key activity, and one that needs to be carried out as far upstream as possible in the selection phase, both in terms of processes and the technical-functional specificities of information systems<\/strong>. The work should not focus solely on supplier<\/strong> and customer<\/strong> invoicing<\/strong>. In fact, work sites will have to be parallelized on P2P and O2C flows, with an end-to-end vision, in order to :<\/p>\n