Absence management: HRIS software is there for you
The absence management is one of the complex tasks assigned to personnel administration. It is necessary to take into account the various legislative constraints, to ensure strict monitoring of absences, to inform employees of their rights, to postpone absences on the schedules and to ensure that they are taken into account for the calculation of the payroll. Performing these administrative tasks can take up a significant amount of time that HR teams could be spending on other projects. The use of an HRIS software for absence management will allow you to automate and facilitate a certain number of tasks, in order to save a lot of time for your teams.
HR Strategy
Simplify absence management
The absence management is particularly important in the context of human resources. Not only do you have to make sure that the legal frameworks are respected (number of days allocated, use, etc.), but also that the counters of all employees are up to date.
The HRISsoftware will automate the distribution of the appropriate number of vacation days to each employee, according to his or her work contract and the collective agreement applied, whether it be the main vacation days, the fifth week, rest days or RTT, seniority days or fractional days. In the context of international groups, the HRIS can adapt to constraints local. For HR teams, the time saving is appreciable.
The simplification of leave management goes beyond the HR function. The management software HRIS will allow each employee to consult his or her own leave counters. The employee will thus know what his or her situation is at all times. Requesting time off is also simplified, since it is the employee who himself who performs it. It is then automatically distributed in the approval circuit and the counters are then updated.
By centralizing leave management, managers will have
dashboards
complete. The management of schedules, replacements or on-call duty will be greatly simplified.
Automate interoperability
If automating leave management represents a significant time saving, the interoperability of tools is strategic. The transmission of employee leave data to other departments, such as payroll, will automate other processes and improve performance.
The automatic taking into account of the leaves for payroll calculation will represent a real added value, especially since many payroll services are now outsourced. The automatic transmission of data to a third party service in a secure manner will make absence management more fluid.
The same applies to sick leave, whether it is short or long term. The HRIS will automatically take into account any waiting days, whether or not they are covered by the employer, and the advance of daily allowances allocated by the
Social Security
. All this data can then be exchanged with
the Health Insurance
and the pension fund, in order to simplify the calculation of the amounts to be paid or withdrawn.
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