Change management in the context of an HRISimplementation project

The evolution of an information system always implies profound changes for the users. This is even more true for projects involving human resources information systems HRIS). The HRIS covers the vast majority of a company’s departments (from payroll to recruitment, training, etc.), and any change to it is likely to entail major changes. resistance to change. So, how do you put all the assets on your side to succeed in the change management as part of an HRIS project ?

What is change management?

This term designates all the means that allow to accompany a deep modification of the processes usually used within a company. Its main objective is to limit any rejection by end-users when a project team decides to modify or change the HRIS.
One of the keys to success in this phase, which is essential to the success of the project, lies in the ability of all those involved to cultivate an ideal vision of the future organization and its benefits.

Why is change management essential?

Most feedbacks show that a tool that is not well accepted by users will have negative impacts on the overall productivity of the company in the long term. Managers and project leaders are obviously aware of this reality.

As a result, they consider change management to be an integral (and not the least important) stage of the overall project.
For them, it’s one of the key factors in the project’s success.

How to make the change accepted in practice?

First of all, it’s vital to communicate with complete transparency. Never forget that nature abhors a vacuum: the absence of communication can lead to the propagation of false information, which you will have great difficulty in contradicting later. In addition, you risk further increasing the stress of the teams induced by the change. Communication about the project must be clear, simple and adapted to all audiences. Avoid overly technical acronyms that could lead to misunderstandings.

Next, you need to listen to users’ needs.
Take the time to listen to their concerns and answer their questions when drawing up the specifications. You will have to succeed in arousing the interest of the users for the project. The latter must therefore be fully involved upstream.