HRIS definition: what is an HR information system?

Today, you can’t fail to have heard of the Human Resources Information System or HRIS.
Although the term has been widely democratized, the principle behind this solution remains relatively unknown.
HRIS definition: what exactly is it?

HRIS definition

As its name suggests, the HRIS is a system that can cover all human resources processes. It can therefore be used to manage all the major functions involved in this activity, such as administration, training, payroll management, recruitment, talent management and employee career development.

Thanks to its centralized database, the HRIS also makes it possible to draw up precise, responsive dashboards. General management, thanks to social controlling, is always very keen on this type of indicator, offering optimal monitoring of the company’s overall productivity.

Why is this a viable and effective solution?

The first companies to implement HRIS software were in the new technology sectors. Subsequently, the largest companies (by number of employees) followed suit. SMEs are therefore the most poorly equipped, since only one in five currently has an operational HRIS covering all HR modules.

In many cases, it is radical changes that have prompted companies to modify their HR processes.
Examples include the transition to the year 2000 and the euro, the implementation of the 35-hour working week, and the growing need for telecommuting and international collaboration. And today, the desire to digitalize processes is prompting companies to transform their HRIS.

What are the benefits for your company?

By virtue of its technical and operational characteristics, an HRIS is bound to lead to a real simplification of the tasks reserved for the HR function.
This means that HR staff will have more time to devote to the most complex, high value-added tasks, to the benefit of all.

A change should also be felt on the employee side. In fact, workflow makes it possible to give more responsibility to each employee. This mode of operation guarantees the reliability of each piece of information and the completion of the tasks requested.

Finally, the implementation of this solution is accompanied by an even greater sense of empowerment among all employees.
Not only do they play an active role in administrative management (when requesting training or time off, for example), but they also have the technical means to showcase their qualities… and thus, for the best of them, to progress more rapidly.