Setting up a work team for an HRIS project: best practices

The HRIS now occupies a strategic place in the company. It allows, on the one hand, to provide the HR management team with a global vision of the company and, on the other hand, to automate a large number of processes and administrative tasks with low added value. To be effective, the HRIS must constantly evolve, by adapting existing tools and integrating new functional bricks. This is a critical and very sensitive system. Consequently, the constitution a work team for an HRIS project is strategic. It is important to choose the right people for the project and to ask the right questions.

Involving all teams in an HRISproject

The HRIS has a special place in the company because it touches all areas. The HRIS applications cover human resources management, accounting, leave, sick leave, professional training and time and activity management. Numerous dashboards built from internal data and information from third-party information systems are used to make decisions and, consequently, to manage the company’s HR strategy.

The choice of the best tools and the implementation of HRIS projects impact a large number of employees: first-level users, such as teams dedicated to the HR function, but also a large proportion of other employees.

Do not hesitate to involve people from outside the project in thematic workshops that will allow them to better explain the issues and the essential functionalities to be developed, as they will be part of the end users. Everyone will be able to participate according to the progress of the project, to shed light on their way of working and to help make the tests more reliable.

Making the right choices about the work team for an HRISproject

The first thing to do is to choose the project manager carefully. He or she must have the authority and ability to make decisions, arbitrate and drive the project forward.

When choosing a project manager, the first thing to look for is someone who is efficient and organized. In order to act as a link between the various parties involved, he or she must demonstrate good communication skills and be diplomatic in resolving the conflicts that are bound to arise sooner or later.

If he has to ensure the project management, he must also be very involved in the constitution of the dedicated team. If the technical part is very important for the realization of HRIS projects and requires competent developers, it is essential to integrate business referents to the team members so that they can contribute their knowledge of the processes and practices within the company. They will work directly with developers to ensure that technical solutions meet functional requirements.

When changing software or HR processes, you need to put in place rigorous change management to avoid the risk of failure. Thanks to their in-depth knowledge of the functionalities developed, the people involved in the design of the HRIS will be able to become ambassadors of the project to their colleagues and facilitate the management of the change.