Why implement an HRIS in your company?

Human resources management is a strategic corporate function. It naturally concerns the management of current employees, but also that of recruitments and departures. A company’s success depends, among other things, on effective HR management. This is increasingly time-consuming, as it involves a large number of areas, from payroll and compensation management to skills management and absence management.

HRIS is presented as an effective response to the growing need for tools in HR departments. So, why implement an HRIS in your company? What are the benefits of implementing an HRIS?

To ensure the success of your HRIS project, let’s work together to discover the concrete benefits that will enable you to make the transition to a high-performance human resources information system.

What is HRIS?

As its name suggests, the HRIS, or Human Resources Information System, is an information system that brings together all the tools needed to manage andautomate HR processes within a company.

These tools come in the form of software bricks, often called modules. Each module is specialized in a particular area(payroll management, absence management, training management, etc.) and is interconnected with the others.

This simplifies data exchange and enables dashboards to be built from information from different fields, enabling managers to make informed decisions.

A comprehensive HRIS solution will optimize and better manage HR processes, deliver easy-to-use HRIS software to all end-users, and improve overall business efficiency and performance.

For a long-term vision, we recommenddrawing up an HRIS master plan to guide the evolution of your system over several years.

Why implement an HRIS in your company?

There are many constraints to managing human resources. Satisfying employees is not always easy. Information is circulating faster than ever, especially on social networks. It is no longer necessary to wait several days for a request to go through a “paper” process. HR flows must be efficient, fast and accessible to all.

1. Improving the employee experience

Thanks to the implementation of an HRIS, each employee will not only be able to transmit his or her requests (leave, training, questions, etc.), but also to follow them up. The HRIS will facilitate communication with HR teams and enable employees to play an active role in their careers. The modern interfaces of today’s HRIS software offer an intuitive user experience that encourages end-user adoption.

2. Save time and increase operational efficiency

Implementing an HRIS will also save time by automating and securing a number of low-value tasks.Automating HR processes frees employees and HR teams from repetitive administrative tasks, allowing them to focus on higher value-added missions.

All the actions that won’t have to be managed by employees or HR departments will free up time for tasks with greater added value. TheHR team will be able to focus on implementing the company’s strategic vision, rather than on administrative tasks.

3. Legal and regulatory compliance

Last but not least, legal constraints are very present in human resources management. They may change from one year to the next. The HRIS solution may be updated regularly to take account of these changes. HRIS updates are generally provided by the software publisher, guaranteeing the system’s ongoing compliance.

This ensures that every HR process in the company complies with current legislation and related legal obligations, considerably reducing legal risks for the company.

To choose the solution best suited to your specific needs, read our article on how to choose the ideal HRIS solution for your company.

What are the benefits of a well-implemented HRIS?

A properly implemented HRIS brings many benefits to the company, including :

• Centralization of HR data: all information is stored in a single system, making it easier to access and use.

• More reliable HR processes: fewer errors due to manual data entry and paper processing

• Optimize resources: save time and reduce administrative costs

• Improved communication: more fluid exchanges between HR, managers and employees

• Strategic steering: access to dashboards and relevant indicators for informed decision-making

• Data security: compliance with confidentiality and personal data protection standards

• Employer appeal: a modern, innovative image of the company in the eyes of applicants and employees alike.

To guarantee these benefits over the long term, it is essential to successfully support your HRIS once it has gone live.

Conclusion: HRIS, a strategic investment for the future

Implementing an HRIS represents a significant investment, both in financial and human terms. However, the medium- and long-term benefits fully justify the effort. By digitizing and optimizing your HR processes, you not only improve the operational efficiency of your HR department, but also contribute to your company’s overall performance.

In a context of accelerated digital transformation, HRIS is a strategic lever for attracting and retaining talent, developing skills and supporting organizational change.

Implementing an HRIS is a corporate project that goes far beyond the technical aspects. It involves in-depth reflection on your processes, organization and culture. By surrounding yourself with the right expertise, you can maximize your chances of success and transform your HR function for the long term.

At SQORUS, our experts will support you at every stage of your HRIS project, from the definition of your needs to the selection of the solution, change management and implementation.

Contact our experts to discuss your project and find out how we can help you set up an HRIS tailored to your needs.