The different steps to follow for a successful HRIS project

Setting up an HRIS (Human Resources Information System) is always a delicate moment in the life of a company. Indeed, this type of solution has a significant impact on all departments and personnel. It is therefore important to comply with certain steps to a successful HRIS project. project.

Define the scope of the project

Even more than for a classic IT project, it is essential to correctly define the contours of the new HRIS solution. Indeed, this field is subject to numerous legal constraints, which are constantly changing. This heavy legal framework must be able to be absorbed by the HRIS.

Secondly, the HRIS project manager and his team will have to draw up a specifications. This document aims to take stock of the existing situation, but also to identify the needs of each department concerned by the project. Finally, the final HRIS solution will be chosen after several meetings with market publishers and the analysis of their solutions.

Find the actors

The constitution of the project team is a crucial step among the steps to follow for an HRIS project and will largely condition your success. It must include both technical and functional managers. In particular, it must bring together the Human Resources manager (or, failing that, members of his or her team), staff representatives, significant employees from other departments and, of course, the HRIS project manager.

One of the reasons for the failure of similar projects is the absence or low involvement of the company’s management. Indeed, the latter must be proactive in order to draw the whole company in its wake. His presence is essential at each phase of the project’s progress.

Succeeding in change management

Throughout the project, you will have to be tactful in accompanying the users. Indeed, the production launch of the tool does not mean the end of the project! If you don’t take this necessary step of change management, you run the risk of seeing the tool you’ve worked so hard to put in place being misused or neglected.

Among other things, take care to train a few key users within each impacted department at length. They will serve as a relay for you and will even act as references for their less well-trained colleagues. This will reduce the number of so-called “first level” calls to the IT department, which will be able to devote itself to other tasks that are much more profitable for the company (developments, tool administration, etc.).